Job vacancy: Waiting list co

We are actively promoting flexible working options, helping you to manage a work / life balance

The post holder will be responsible for ensuring effective coordination of all elective outpatients’ admissions, waiting listsand admission services within the Directorate in line withNational Policy and locally agreed guidelines, usingdepartmental and Trust systems and working practices.The post holder will need to be an excellent communicator withstrong interpersonal skills who can acknowledge the pressureson the medical staff to ensure that patient pathways aredelivered in a timely and efficient manner.The post holder will manage an agreed number of theatre andclean room waiting list admissions for the Urology surgicalteam, liaising with patients, carers and staff at all levels. Theywill be responsible for the efficient administration of theatre andclean-room bookings from initial referral to patient attendanceand finally discharge, including adherence to RTT and Cancerpathway rules.They will work closely and as part of a team with consultants,nursing, secretarial and medical staff associated with eachtheatre or clean-room session and patient pathwayThey will ensure that the information on HISS is correct andcomplete and validate that information on a regular basis for allelective admissions, waiting lists and admission services withinthe Directorate in line with National Policy and locally agreedguidelines.

An exciting opportunity for a Waiting List Coordinator’s has arisen within CHUGGS CMG within Urology.

We are looking for an enthusiastic, committed and motivated individual with passion and drive to join our established team of clinicians, nurses and administration staff. The successful candidates will need to have previous administrative experience in a busy office environment with excellent administrative and organisational skills including the ability to prioritise workloads. Excellent time management skills and experience of working on their own initiative are key requirements.

The department deals with a high volume of patients on a daily basis so the ability to deal with people using empathy and diplomacy is essential.

If you are a highly motivated and organised person with a good work ethic this may be the job for you, we will welcome your application.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children’s Hospital and run one of the country’s leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide ‘Caring at its best’ and our staff have helped us create a set of values that embody who we are and what we’re here to do. They are:

Our patients are at the heart of all we do and we believe that ‘Caring at its best’ is not just about the treatments and services we provide, but about giving our patients the best possible experience.

About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)

The post holder will be responsible for ensuring effective coordination of all elective outpatients’ admissions, waiting listsand admission services within the Directorate in line withNational Policy and locally agreed guidelines, usingdepartmental and Trust systems and working practices.The post holder will need to be an excellent communicator withstrong interpersonal skills who can acknowledge the pressureson the medical staff to ensure that patient pathways aredelivered in a timely and efficient manner.The post holder will manage an agreed number of theatre andclean room waiting list admissions for the Urology surgicalteam, liaising with patients, carers and staff at all levels. Theywill be responsible for the efficient administration of theatre andclean-room bookings from initial referral to patient attendanceand finally discharge, including adherence to RTT and Cancerpathway rules.They will work closely and as part of a team with consultants,nursing, secretarial and medical staff associated with eachtheatre or clean-room session and patient pathwayThey will ensure that the information on HISS is correct andcomplete and validate that information on a regular basis for allelective admissions, waiting lists and admission services withinthe Directorate in line with National Policy and locally agreedguidelines.The post holder will ensure that departmental systems andDirectorate wide working practices involving the management ofelective admissions keep pace with organisational developmentactivities.The post holder will need to be an excellent communicator withstrong interpersonal skills who can acknowledge the pressureson the medical staff to ensure that patients are admitted in atimely and efficient manner.Duties will include administrative support for local MDT andaudit functions as required, and sorting and distributing post. 

Additional Information

Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms. 

Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you. 

UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.

We especially welcome applications from members of our black, Asian  and minority ethnic (BAME) communities, as we have identified that UHL has an under-representation of BAME employees at band 7 and above.

Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.

Appointments will be made on merit

Disclosure and Barring Service Check

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.

The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.

The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.

The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly  vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.

If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status 

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated. 

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Rebekah Mills

Service Manager

0116 258 8343